Exhibitor Information

Download the 2020 Tucson Dealer Application and then follow the instructions to get the completed application back to us so that we can electronically bill you and lock in your booth.

2020 Main Tent Floor Plan
2020 Showcase Tent Floor Plan 


OUR AD CAMPAIGN:

In 2020 we will duplicate our massive 2019 ad campaign to include billboards, lighted bus shelters, and benches on all the local roads that our customers travel (e.g. Congress, St. Marys, Granada, Main Street, Oracle, Ajo and Speedway). This is part of our strategy ensures our 50,000+ attendance; making it not only the #1 most-attended gem show in the world, but also becoming a ‘must attend’ show.

Our 2020 Ad Campaign will cost $150,000:

  • 90 billboards, lighted bus shelters, and bus stop benches at strategic locations
  • Page 1 fold-out in both the Tucson Show Guide and the Tucson EZ-Guide
  • Aggressive search engine placement with a $500 / daily spend for 45 days
  • Daily TV news coverage during the first week of the show


ELECTRICITY:

1,000 watts of electricity is included in the booth fee. Additional electricity is NOT available. Halogen lights are now banned from our show so you’ll need to upgrade to efficient LEDs, compact fluorescents, or other low-wattage lighting system to remain under the 1,000 watt threshold. In addition, anything that produces heat such as coffee makers, rice cookers, hot pots, space heaters, etc. all draw more than 1,000 watts. Leave these at home. Vendors caught with such items will not be welcomed back to the show.


HEAT AND AIR CONDITIONING:

Climate-control is provided by fourteen 25-ton HVAC units.


HOTEL ACCOMMODATIONS:

Hampton Inn by Hilton Tucson Airport – 6971 S Tucson Blvd, Tucson, AZ 85756  Please use this link to BOOK YOUR ROOM.


SET-UP DAYS & TIMES:

Tuesday and Wednesday, January 28 and 39, 2020 between 9 AM and 9 PM.


FORKLIFT, SHIPPING, AND STORAGE

Our on-site logistics company is AAA Old Pueblo Moving & Warehouse.
Their services include:

  • Pack and ship any size / weight item for you or your customer!
  • Provide you with unloading / loading forklift services for $70 / hour including the operator. (1/2 hour minimum)
  • Store pallets for $20 / month in their 24-hour secured, climate-controlled warehouse.
  • Offer a vault (video) measuring 5′ W x 7′ L x 7′ H that you fill (1,000 lbs. max), and they store in their warehouse. ($50 / month)
  • Ship from 1 to 100 pallets to anywhere in the world.
  • Other logistics services as well!

Your contact is Ralph Garcia:

Cell : (520) 419-4916
Email : RaGarcia@OldPuebloMoving.com
Website : OldPuebloMoving.com

AAA Old Pueblo Moving & Warehouse
711 S. Jacobus Avenue
Tucson, AZ 85701
Office : (520) 624-7440


SECURITY:

24-hour security begins at 8 am on Tuesday, Jan 28, 2020 for set-up and continues for 20 days. Commencing Wednesday, Jan 29 at 6:30 pm there will always be at least 3 uniformed armed security officers onsite. Further, overnight security is augmented with a K-9 team and and security patrol cars with flashing lights to make us the very last place that the bad guys will want to visit. In addition, we will have 6′ chain-link fence around the perimeter and exterior lights at strategic locations. Other security measures include video cameras and additional measures that we do not wish to publicize.

Assigned space in a massive on-site 8′ x 8′ walk-in vault is available for $150 (insurance not included). Despite these precautions, losses are inevitable, especially due to shoplifting. We highly recommend that you buy and use an affordable motion-activated camera that streams live video to your smartphone. As an exhibitor you accept all risk of loss, damage, and theft whatever the cause and agree to hold the promoter, its employees, contractors, and suppliers, as well as the City of Tucson blameless in the event of loss of any kind. It is your responsibility to obtain insurance and provide adequate protection (such as showcases, cameras, and safes) for your own merchandise.


LIGHT POLES, SHOWCASES, HARD WALLS AND TRUSS LIGHTING:

In our business, presentation is everything. Make sure that your booth is well lit and attractive so that it stands out and lures customers.  LED light poles can help do that for you with a rental price of only $95 per light for the 18-day show.  You’ll need one 7200 lumen light pole per table. High wattage Halogen lights use too much electricity, and are banned from our show. Reserve your elegant LED light poles now from Show Off Lighting and they will be installed at your table when you arrive. Visit the Show Off Lighting website.

For glass showcases, we highly recommend Dynamic Events Denver which has the lowest in Tucson even though they truck their inventory in from Denver. Download their 2020 Showcase Order Form and submit it to them ASAP to receive the Early Order pricing shown. After that date the prices increase to the Standard Rate.

To order 10′ art walls and truss lighting, you’ll return the order form to Heather so that we can add it to our own order to eliminate the delivery fee to you. Download the Hard Wall & Truss Lighting order form and return it to Heather before December 1.

Chairs are not included with your booth due to the large number of thefts and damages. Therefore, buy or bring your own.


COMMERCIAL SCALES:

If you are selling your merchandise by weight, please be aware that your scale(s) must be NTEP approved and registered with the Arizona Department of Weights and Measures. They will make unannounced visits at the show and all scales that are not licensed by the AZDWM and/or not NTEP approved are subject to confiscation. If you would like further information or to request a Device License Package, please contact:

Sara Kumaraswamy
Arizona Department of Weights and Measures – Licensing
4425 W Olive Ave Ste#134
Glendale, AZ.85302
602-771-4935
Email: skumaraswamy@azda.gov


SALES TAX & BUSINESS LICENSE:

Tucson’s 2.6% and Arizona’s 6.1% sales taxes total 8.7% and must be collected on all RETAIL transactions which is defined as anyone purchasing without a business license. After the show ends, you must report your wholesale AND retail sales and pay sales taxes SEPARATELY to Tucson (City taxes) and Arizona (State taxes). Be aware that show organizers are required by law to supply their dealer names and address to the taxing authorities.

For ARIZONA taxes, go to www.aztaxes.gov after the show and then select ‘Enroll to File and Pay Online’ to register and file your Arizona sales tax return. Note that instead of “sales tax” Arizona calls it a “Transaction Privilege Tax” or TPT, so don’t let that confuse you.

All exhibitors/dealers (wholesale and retail) are required to obtain a TUCSON Business License for each and every location where they sell. A Tucson Tax official will visit you at the show to issue the license for $28, which has been the same price since 1996. They will give you a form explaining how to file TUCSON sales taxes.

Wholesale buyers with a business license are exempt from sales tax, but it is the responsibility of you the seller to record the business license information should you be audited. If you do not provide the information during an audit, then you will be liable for the 8.7% tax. So keep good records!


SHIPPING TO THE USA:

There is no import tax or duty charged on minerals and fossils shipped to the to the USA. Be sure to use Harmonized Tariff Schedule (HTS) code number “9705.00.0091”. This code corresponds to “Collections and Collectors’ Pieces of Mineralogical or Paleontological Interest”. No taxes are due upon importation of minerals, fossils, gems, jewelry and similar items into the USA. Further, there are no duties on minerals and fossils shipped into the USA. Be sure to have a detailed inventory list and use Harmonized Tariff Schedule (HTS) code number 9705.00.0091. This code corresponds to “Collections and Collectors’ Pieces of Mineralogical or Paleontological Interest”.

Most gems, jewelry, semi-precious / precious stones, and precious metals are also exempt from import duties. However there are many exceptions in which the duty is 10% or more. To learn which specific items are subject to duty, please visit the official United States International Trade Commission website and use the Search function.

If only a few items are subject to duty and the amount is low, it is usually fastest / cheapest to pay the duty. However, in cases where the duty would be high, then the exhibitor can acquire an ATA Carnet at a cost of about $300 (+ surety bond at a cost of 1% of the merchandise value). The ATA Carnet is an international customs document that allows the holder to temporarily (up to one year) import goods without payment of normally applicable duties and taxes, including value-added taxes in more than 71 countries. The ATA Carnet eliminates the need to purchase temporary import bonds. So long as the goods are re-exported within the allotted time frame, no duties or taxes are due. Failure to re-export all goods listed on the ATA Carnet results in the need to pay the applicable duties (as would be the case for items that are sold). The acronym ATA is a combination of French and English phrases “Admission Temporaire/Temporary Admission.

To learn about and obtain an ATA Carnet please visit the International Chamber of Commerce website.